Constitution & By-Laws

The MGDTA Constitution and By-Laws are reviewed on a regular basis.

As part of this process updates and new By-Laws may be recommended throughout the season.

This section is dedicated to providing you with any proposed changes to By-Laws or the Constitution prior to any decisions being made by the Committee.

For the full Constitution and By-Laws (including a printable version), please click on the link below.

 


Constitution and By-Laws of the Mount Gambier & District Tennis Association Inc.

  1. The Association shall be called the MOUNT GAMBIER AND DISTRICT TENNIS ASSOCIATION INC. (hereafter referred to as the “Association”).
  2. The object of the Association shall be:-
    1. The general control and encouragement of tennis in the Mount Gambier District.
    2. The arrangement and management of interclub and inter-Association tennis matches and Association tournaments.
    3. The settlement of disputes between the associated Clubs.
  3. The Association shall consist of all associated Clubs.  The qualification of an associated Club shall consist of a sufficient number of financial playing members for matches.
  4. The officers of the Association shall consist of Patron, President, two Vice-Presidents, Auditor, Secretary and Treasurer.  They shall be elected at the Annual General Meeting, and shall not enter upon their respective offices until the termination of that meeting.  The qualification of an office bearer shall be membership of an associated Club or registered member of Tennis SA.
  5. The Association shall be managed by a Committee consisting of the President, Vice Presidents, the Secretary, the Treasurer and other elected members at the Annual General Meeting maximum of 12 members, two-thirds to form quorum at any meeting.
  6. Any Club wishing to join the Association must be proposed, seconded and elected by a majority of the delegates present at the Annual General Meeting or a Special General Meeting called for that purpose, the Secretary of any such Club should send to the Association a written application.
  7. Subscriptions to the Association shall be as decided upon from year to year at the Annual General Meeting.  All subscriptions shall be payable by the end of November.  In the event of non payment 8 Premiership points will be deducted from each team each week until the Club becomes financial.
  8. All associated Clubs comprised in the Association shall be liable equally for the debts and liabilities of the Association.
  9. These rules shall not be altered, rescinded or added to, except at the Annual General Meeting, or a Special General Meeting.  The notice, convening any such meeting, shall specify such alteration, rescission, or addition, and shall be given or posted at least seven clear days before the date of such meeting.

COMMITTEE

  1. The Committee shall have the power from time to time:-
    1. To make By-Laws for the regulation of their own proceedings and the management of the Association, and for the conduct and arrangement of matches and tournaments not inconsistent with these rules.
    2. To interpret these rules:  Their decision on the interpretation on all or any of these rules shall be final, subject to an appeal to a General Meeting.
    3. To delegate any of their powers to a Sub-Committee or Committees which they may appoint.
    4. The Committee may elect a new member to take the place of any Committee person resigning through incapacity or unavailability, or removed from office and such new Committee person shall hold office for the unexpired period of the office of the member whose place they have filled.  All books, documents and cash held by any officers removed to be handed forthwith to the Committee.
    5. By a majority of two-thirds of those present at any Committee meeting to rescind, vary, or revoke and decision come to them.

MEETINGS

  1. A General Meeting shall consist of the officers of the Association and two delegates from each Club, two-thirds of clubs to form a quorum. Except the Association President’s casting vote, no Club shall be entitled to exercise more than one vote. The Secretary of the Association shall notify the time and place of the meeting at least two weeks prior to the meeting.
  2. The Annual General Meeting shall be held no later that September in each year for the following purposes:-
    1. To receive the President’s Report and the Treasurer’s Financial Statement.
    2. To elect officers for the ensuing year.
    3. To consider and make recommendations on any other general business brought forward.
  3. A Special General can be requested in writing with the signatures of at least three of the associated Club Secretaries. The Secretary of the Association shall immediately upon a requisition, convene a Special Meeting of the Association to be held not less than seven and not more than fourteen days after receipt of such a requisition.
  4. A Delegates meeting consists of one nominated member per Club plus the Association Committee and Sub Committees to be held throughout the season. Non-attendance at a delegates meeting shall incur a mandatory $25 fine of the offending Club.  The purpose of the delegates meeting is to consider and make recommendations on any general business brought forward by the Clubs, Association Committee or Sub-Committee.

LIMITED CLUB LICENCE

OLYMPIC PARK CLUBHOUSE

  1. All visiting players are honorary members of the Mount Gambier and District Tennis Association Inc. for the day or days of their stay.  All players and officials of the Mount Gambier and District Tennis Association are honorary members during the period of all competitions and activities.
  2. No member shall introduce more than five visitors on any one time.
  3. The maximum number of persons at any function in the licensed area of the Clubhouse shall not exceed 220.
  4. Liquor shall only be consumed in the main entertainment area and the veranda area adjoining the main building.
  5. No person under the age of eighteen years of age shall be supplied with or consume liquor.
  6. No person under the age of eighteen years of age shall be allowed to serve behind the bar.

BY-LAWS

The following By-Laws have been made by the committee pursuant to the above rules.

1.   PROCEDURE OF MEETINGS

Order of business of meetings of the Committee shall be conducted in the following procedure: -

  1. To hear, judge and decide appeals, protests, etc., and the like.
  2. Reading and confirmation of minutes.
  3. Consideration of Business therefrom.
  4. Consideration of matters deferred.
  5. Reading and consideration of Correspondence.
  6. Honorary Treasurer’s report and accounts.
  7. Reception and adoption of reports of Committees of the Association.
  8. General business.

2.   DEFUNCT CLUBS

No clubs shall be defunct until declared so by the Association. In the event of a player who previously played with a Club declared defunct, wishing to transfer to another Club, no clearance is needed.

3.   PLAYER REGISTRATIONS

A registered player is a player who has played one game for a club and must be affiliated with Tennis SA.

4.   CLEARANCES

  1. A player seeking a clearance from one Club to another within the Association must make an application on the prescribed form. The clearance is effective when the player obtains the signatures of either the Club President or Secretary of both clubs and lodged with the Association Secretary. If a club refuses a clearance that player may appeal to the Association.
  2. No clearance is required from a new player entering the Association.
  3. Any player not having played competitive tennis in an association or competition for a period of one season will be deemed to be a new player and may play with any club they desire without a certificate of clearance.
  4. Only one clearance per season will be permitted to any one player and transfers from one Club to another within the Association will not be permitted until the following season after the fifth minor round has been completed. The Committee may grant a clearance after the fifth minor round to a player who in the previous season played less than 3 games for a Club.
  5. In the case of juniors, 16 and under, clearances will be invalid unless their date of birth is shown, and signed by their parent/guardian.

5.   TEAMS

  1. Team Nominations - Clubs will nominate their teams in grades.
  2. Relegation System - When a team wins the Grand Final, they are to go up to the next grade on the following season. The lowest team in each grade must be relegated to the grade below.
  3. Can consist of up to 5 men and ladies in A1-A4 grades, and up to 4 men and 4 ladies in B1-B3 & B Doubles Only Players must play in order of merit throughout their Grade in accordance with performances in official Association recorded matches. In the event of a player not arriving for a match, within the duration of all singles play, that team may find a substitute player. Permission from the opposing captain is not required. In the event of a team playing out of order due to an absent player, that player will be fined $50.
  4. Order of merit applies to doubles for grades A1-A4. No.1 must play in the top double with either 2 or 3. No. 4 must play in bottom double with either 2 or 3.
  5. In the case of a Club fielding two or more teams in one grade, any player having played four matches for one team shall be ineligible to play for the other teams in that grade in any one season.
  6. A player may only represent one team per round in the senior tennis competition.
  7. Final placement of teams will be at the discretion of the Committee.
  8. The enforcement of this By-Law will rest on the protest of any team or Club to the Association Committee.
    Such a protest must be lodged by 6pm of the next day and will be subject to the conditions governing Disputes and Protests of By-Law No. 17.

6.   MATCHES

  1. Singles shall be played first unless agreed upon by both captains.
  2. Singles shall compromise of one 6 game advantage set with a tiebreak at 6 games all.
  3. Doubles – A1-A4 men’s and ladies doubles shall compromise of two 6 game sets, tiebreaker at 6 all. In the event of winning one set each, a super tiebreaker will be played. First to 10 points with a 2 point advantage takes the set. It is to be recorded as a third set tiebreaker 7-6.

    In all other grades doubles consists of one 6 game advantage set, tiebreaker at 6 all.

  4. Mixed Doubles
    Men must play with the No. 1 Women, No. 2 Men must play with the No. 2 Women, No. 3 Men must play with the No. 3 Women.
  5. All minor round matches shall be played on the programmed Friday/Saturday times.
  6. A grade matches will be allocated a minimum of 3 courts. B grade, Mixed Doubles and Ladies Doubles matches will be allocated a minimum of 2 courts. A grade matches can be allocated 2 courts only when scheduled next to a Doubles grade.
  7. Match Points System

    1. The team winning the match on the day shall receive 8 points. If sets are equal, games will decide. If games are equal, 4 points will be awarded to each team. If match is unfinished because of inclement weather, each team will receive 4 points.
    2. Bonus points (1 per set) will be awarded for each set won.
    3. If matches are completely washed out each team will receive 4 points. If play is abandoned before a decision is reached, the completed sets shall count and each team will receive an additional 4 points.
    4. Byes
      1. Teams receiving byes shall receive pointed equal to the average winning points in the round on condition that a completed score sheet is submitted as per By-Law 11 (a).
      2. On the occasion of a bye for any team no member of that team who played in the previous match shall play in any lower team on the day of the bye.

7.   STARTING TIME

Saturday Competition

  1. All matches shall commence at 1:00pm promptly.

Venues with 2 courts only

  1. Each match will be scheduled to play between 12:30pm and 6:30pm.
  2. All matches shall commence at 12:30pm promptly
  3. Any team not in a position to commence singles on the allocated courts at 12:30pm shall be liable to forfeit the match on the protest of the opposing teams.
  4. All matches must cease at the end of the allocated timeslot.
  5. Scores are to be recorded as at completion of allocated timeslot. 

Night Tennis

  1. All matches shall commence at 6:00pm promptly
  2. Any team not in a position to commence singles on the allocated courts at 6:00pm shall be liable to forfeit the match on the protest of the opposing teams.

8.   ORDER OF PLAY

The order of singles and doubles shall be rotated

9.   HEAT POLICY

If the weather forecast is 38 degrees Celsius at 8:00 am Saturday then matches will be cancelled. Announcements to be made on local radio, SMS (if contact number registered with the Association) and the association website. When there is a cancellation due to head policy the matches are abandoned and players cannot be qualified and no points issued.

10.UNCOMPLETED MATCHES & DOUBTFUL WEATHER

Players must be prepared to begin at scheduled time regardless of weather conditions.

  1. During minor rounds opposing captains may agree to abandon the match at any agreed time.
  2. Semi Final and Preliminary Final
    1. Captains must wait until 2.30 p.m. before they can abandon a match due to inclement weather.
    2. That play continue at a time agreed by captains, no later than 1pm the next day Sunday, if Saturday is washed out. That if play has not been concluded on the Saturday or Sunday that play continue the following Saturday.
  3. Grand Final
    1. Captains must wait until 2.30 p.m. before they can abandon a match due to inclement weather.
    2. That is play cannot be completed on the scheduled Saturday, the match shall continue on the following Saturday and Sunday.
    3. That if a decision cannot be reached after 3 scheduled playing days, Joint Winners of the Grand Final shall be declared and the team higher on the minor round premiership table, playing in the Grand Final shall be promoted next season.

11.FORFEITED MATCHES

  1. If a club must forfeit a whole grade that club must forfeit its lowest team.
  2. Any sets forfeited before commencement must be to love. If sets are forfeited after commencement all games won by the forfeiting player will be retained.
  3. In the event of a team forfeiting a match either voluntarily or compulsorily under the By Laws the forfeiting team shall lose to love. Teams receiving a forfeit must list players available only to receive the points. Forfeit recipients shall be deemed to have played the match and the match will count towards finals eligibility. Players listed to play a forfeited match are not permitted to play in any other teams for that round.

12.FINALS

  1. Time – Matches must start at 12.30pm promptly.
  2. Courts – The committee shall allocate courts to be used. All matches will be allocated three courts. All three courts must be used until the last two doubles are in progress. If one or both teams refuse to play on the third court for finals, the set is forfeited or there is no result.
  3. Umpires – no umpires will be allocated for finals. Any disputes will be referred to the Association Executive.
  4. Bad Light – In the event if bad light, umpires have the final decision on the continuation of the match if the captains disagree.
  5. Balls – A1-A4 shall provide eight new balls each. All other grades to provide six new balls each.
  6. Order of Play – Singles 4,3,2,1. Doubles 2,1.
  7. Forfeits – In the event of a forfeit occurring in any final the next highest qualified team, excluding a forfeited team shall have the right to challenge the team receiving the forfeit.
  8. Grades with only 4 teams

    1. The team finishing first on the minor round premiership table will automatically proceed to the Grand Final.

    2. Second and Third placed teams on the minor round premiership table will play in the Preliminary Final, winner progressing to the Grand Final.

  9. Drawn Semi & Preliminary Finals – In the event of a drawn final, the team higher on the minor round premiership table, playing in the final shall progress to the next final.
  10. Drawn Grand Final – In the event of a drawn grand final, the team higher on the minor round premiership table, playing in the Grand Final shall be declared winner and promoted next season.
  11. The Association Executive will schedule a Match Referee for each finals venue.

13.ELIGIBILITY FOR FINALS

  1. The majority of matches played in a grade qualifies a player in that grade and higher. In the event of equal number of matches in grades then the player qualifies for the lowest grade in question and those above.
  2. No player is eligible for finals unless they have played at least three senior matches for their Club in the current season.
  3. Byes and matches cancelled by the Association cannot be used to qualify players for finals.
  4. Matches not called off by the Committee but abandoned by agreement between both captains can be used to qualify for finals. Score sheets must be filled in, signed by both captains and taken to Olympic Park Clubrooms.
  5. A registered player who has played in another association in the same season will only be eligible to participate in finals if the majority of the matches are played for the Association and have met the above-mentioned criteria.

14.UMPIRES

SELF UMPIRING

  1. It is the responsibility of a player to make calls on his/her side of the net; to help his/her opponent to make calls only when he/she requests it; and to call against him/herself (with the exception of the first service) any ball that he/she clearly sees out on his/her opponents side of the net.
  2. No player should question an opponent’s call. But a player should always request his/her opponent’s opinion when the opponent is in a better position to see the ball. Once the opponent has given a positive opinion, it must be accepted. If neither player has an opinion, the ball is considered ‘good’.
  3. Any ball that cannot be called ‘out’ is presumed ‘good’. Do not ask your opponent to ‘take two’.
  4. In Doubles if one partner calls a ball ‘out’ and the other one calls ‘good’, the doubt that has been established means that the ball must be considered ‘good’.
  5. Any call of ‘out’, ’net’ or ‘fault’ must be made instantaneously and clearly. Otherwise the ball is presumed ‘good’ and still in play. ‘Instantaneously’ means that the call is made either before an opponent has hit the return or the return has gone out of play. Most importantly, the ball is not ‘out’ until called ‘out’.
  6. If you call a ball ‘out’ then realise it was ‘good’, correct your decision.
  7. Remember a ball landing on the line is considered to be IN.
  8. The ball must pass over the net before it may be volleyed. A player, his/her racquet or clothing cannot touch any part of the net whilst the ball is in play. But, if the ball has bounced on your side of the net and blown back, you may lean over the net to hit it, providing once again that your racquet or any part of your body or clothing does not touch the net or your opponent’s court whilst the ball is in play.
  9. Calls’ involving hitting an opponent’s return before it has passed the net or double bounce (not up) can be very difficult to make. A player who realises he/she has committed a violation in these areas or similar should announce this immediately.
  10. A PLAYER LOSES THE POINT IF:
    1. He/she catches the ball, or allows it to hit him/her clothing either inside or outside the court before it touches the ground.
    2. The ball hits his/her racquet either inside or outside of the court before touching the ground, unless he/she volleys the ball and makes a good return.

The players may request the assistance of their teammates to help umpire a game. One player from each side should assist to umpire if requested.

Any player has the right to call for a foot fault umpire. In the event of any dispute arising in the course of a match then the players involved should try to resolve it themselves. If they cannot resolve it then they should consult with their captain to assist with resolution and if the dispute is still not resolved then the Captains may consult with the Association Referees.

15.MATCH SHEET

  1. Before commencement of a match captains shall independently list players in playing order on the official match sheet.
  2. In the event of a forfeit, players who are unavailable to play on that day cannot be listed on the match sheet.
  3. Score sheets to have full names listed. It is the responsibility of the captain of the winning team to see that the match sheets reach the result box at the Clubhouse, Olympic Park, Margaret Street, no later than 10.00am on the Sunday morning following the match. 
  4. Online Competition Software – All scores are to be entered and confirmed no later than 10.00am on the Sunday morning following the match. Clubs will receive 1 warning before loss of points.

Loss of points will be imposed upon any Club failing to comply with this By-Law. Clubs will be notified of loss of points in writing.

A grade – 16 points

B grade – 14 points

Ladies and Mixed Doubles – 11 points

e. TBA’s must be added to their team squad within a week of match or a fine of $50 will be issued to the Club. If fine is not paid within 4 weeks the team will lose Premiership points.

A grade – 16 points

B grade – 14 points

Ladies and Mixed Doubles – 11 points

16.FINES

  1. A fine schedule will be presented as part of the Association Budget and adopted by Senior Delegates at the AGM.
  2. Any club of the Association neglecting to pay its subscription and/or fine within one month of the due date being given by the Secretary / Treasurer shall be disqualified from any representation thereon until such payments of such subscription and/or declared levy and/or fine has been made, and will fined per week or part week until the commitment is in the Association Treasurers hand.

17.DISPUTES AND PROTESTS

DISPUTES:

  1. Captains should not sign the score sheet in the event of a dispute but should detail on the back of a score sheet the reason for the dispute. Any disputes referred to the Association shall be endorsed and submitted by an official of the Club involved.
  2. Disputes relating to the result or conduct of a minor round match must be in the hands of the Association Secretary by 6.00 pm. on the Monday following the match. The Association Secretary shall have forwarded to the nominated delegate of the other club involved, a copy of the letter of dispute within 24 hours of receiving the dispute, seeking a written response to the allegation made. Such response shall be endorsed by the Secretary of the Club. The Executive will adjudicate on the dispute and decide on the course of action to be taken to resolve the dispute. Any Disciplinary decision shall be applied immediately but is subject to review at the next scheduled MANAGEMENT COMMITTEE meeting.
  3. In the case of major round matches, all disputes or appeals from a referee's decision shall be in the hands of the Secretary of the Association by 6.00 pm. on the day following the match of the dispute and shall be dealt with by the Executive. Their decision shall be applied immediately, subject to review at the next scheduled MANAGEMENT COMMITTEE meeting.
  4. The decision arrived at by the Executive Committee will be made, if possible within 10 working days after receipt of the appeal, and the decision shall be forwarded to the club secretary as soon as practicable after such decision has been reached.

 

APPEALS AGAINST THE COMMITTEE DECISIONS ON DISCIPLINARY MATTERS:

Any member club or any member of any member club who is aggrieved by any decision of the Committee relating to any disciplinary matter (but not in respect of any decision of the Committee relating to any financial or administrative matter) may appeal in writing to the Association to have that decision reviewed.

In the event of notice of any such appeal being received by the Secretary:-

  1. The Secretary shall place the notice of appeal on the agenda for the next Association meeting, or if no Association meeting shall be held within a reasonable period, the Secretary shall convene a special meeting of the Association with a tribunal to consider that appeal.
  2. The tribunal shall consider the appeal and may then:-
    1. Dismiss the appeal;
    2. Amend or revoke the Committee's decision; or
    3. Require the Committee to reconsider the subject matter of its decision.

The decision of the Association on any such appeal shall be final and binding.

 

HEARING PROCEDURE:

  1. The Association shall have power to summon any persons, who are members of any member club or who are otherwise connected with the Association, to give evidence in respect of any matter being heard.
  2. The procedure to be followed at any hearing conducted by the Association shall be as follows:-
    1. Any member club or other person charged with any contravention of this Constitution, any by-laws or any other relevant rule, or against whom a complaint is made or who is involved in a dispute or interpretation matter, shall be given at least seven (7) days written notice of the date of the hearing. That member club or person shall be entitled to attend the hearing at which the charge or complaint is heard and must be given an adequate opportunity to answer the charge or complaint or to put their case and any other relevant information before the hearing.
    2. Any member club or person appearing before a hearing may be represented or assisted by an adviser who may be a friend or a member or official of a member club. No member club or person shall be represented or assisted by a legal practitioner at any hearing.
    3. The Association must give full consideration to any matters put to the hearing by the member club or person before making any decision.
    4. The member club or person shall be notified in writing of any decision made as a result of the hearing.

18.CODE OF CONDUCT

To be applied to all fixtures sanctioned by the association.

  1. No player shall, during any match, and at all times while within the precincts of the site of the approved tennis match, engage in conducts to the prejudice of the integrity of the game of tennis.
  2. Leaving the court – A player must not leave the court area whilst playing a match, without the permission of the umpire, opposing captain or referee. Violation of this rule shall be default of the match the player is participating in. All games or sets won will be retained.
  3. Physical abuse – Players or spectators shall not at any time physically abuse any official, opponent, spectator or other person within the precincts of the match site. Violation of this rule shall be default.
  4. Verbal abuse – Players or spectators shall not at any time verbally abuse any official, opponent, spectator or other person within the precincts of the match site. Violation of this rule in the first instance will be a warning and in the second instance will be default.
  5. Offences – Violation of any of the following rules in any one match shall in the first instance be a warning, second instance one point, third instance one game, fourth instance one set and fifth instance the match. These penalties are to be added to the opponent’s score.
    1. Unreasonable delays – A player shall not unreasonably delay a match for any reason.
    2. Audible or visible obscenity – Players shall not use audible obscenity of make obscene gestures within the pricings of the match site.
    3. Abuse of balls, racquets or equipment – Players shall not violently or with anger hit, kick or throw a tennis ball, racquet or other equipment or in any way interfere with any court equipment.
  6. Reports – An Umpire shall complete a report form (in score book) in respect of every offence resulting in a default. A copy shall be forwarded to the Association Secretary within 48 hours of completion of the match. The Association Secretary will forward a copy of the form to the offending player’s Club. The Umpire must also show the defaulted match on the score sheets.
  7. Additional penalties – The Committee reserves the right to take further action upon receipt of a report from and/or letter. If further action is deemed necessary, all parties involved will be required to attend an appropriate meeting conveyed by the Association Committee.
  8. No alcohol is to be consumed on the court by players or officials during any official competition.
  9. Right of appeal – There is no right of appeal against any penalty awarded under By-Law 18.

19.EQUIPMENT

All equipment used during official matches must comply with the ITF ‘Rules of Tennis’.

  1. BALLS – All balls must meet the requirements of the ‘Rules of Tennis’ and be endorsed for play by Tennis Australia and be labelled for Hardcourt use. It would be preferred if clubs used balls manufactured by the associations ball sponsor.
    1. Number of balls to be supplied by each club for each grade are as follows:
      • 8 player team – A Grade 4 balls
      • 6 player team – B Grade 3 balls
      • 4 player team – Doubles 2 balls
  2. NETS - The bottom of all nets must be fastened at each end to the net post and shall have a net strap in the centre of the net fastened to the court. As per the ‘Rules of Tennis’ the net height shall be 3 foot at the net strap.
    1. Failure to adhere to this By-Law will incur a fine of $20 per net per week.
  3. RACQUETS – All racquets are to comply with the dimensions as specified by the ITF in ‘The Rules of Tennis’
  4. TENNIS ATTIRE – Regulation tennis attire is preferred for competition play. For Guidance please refer to Tennis Australia ‘Dress and Equipment Regulations’ available from their website.

20.TENNIS ETIQUETTE

The following are basic point of etiquette during play in tennis. Further information can be gained from the Tennis Australia publication ‘Rules for Matches Played Without a Chair Umpire’

  1. Never walk through a court on which a rally is in progress, and always close all gates and doors behind you as you enter or leave courts.

  2. Place foreign objects, balls, cans, sweaters, spare racquets, etc. near net post or bench – never at the back of the court.

  3. Never catch or deflect a ball you assume is going to fall out of bounds; the ball is not out until it hits the ground or fence.

  4. Attempt to observe the foot-fault rule – stay behind the baseline until the service is completed. Concede the serve when you catch yourself in a foot-fault.
  5. The receiver should not return the first service if it is a fault – let it go by or ground it.

  6. At the end of each point retrieve balls in your area and return them to the server. Also return all let serves immediately.

  7. Always keep your feeling under control no matter how upset you may be, so your comments or actions do not discredit you.

  8. Upon completion of set do not leave area until all of the balls are located and returned to owners.

  9. Do not leave it to you opponent to keep the score. It is your job as much as his and it makes the game run smoother and faster.

  10. Accept and play on the Umpire’s or Linesman’s decision, whether it is for or against you.

  11. Upon changing ends balls on your side of the net should be gathered and either handed to or left in position for the next server.
  12. Always return balls from the other courts which stray in your area, at the end of your rallies.

  13. If a member of the gallery, remember that a moving background is a most disturbing condition for a player, and you should restrict your movements to between games or between sets.

  14. Do not applaud or give vocal expression to your feelings, while a rally is on, and do not applaud errors.

  15. Each player is responsible for all decisions involving balls in his half of the court. He should be completely honest on all ‘calls’, but if in doubt, he should give the point to his opponent, or call a ‘let’.

21.I.T.F TIE-BREAK SYSTEM


The following system shall be used in the tie-break game.

SINGLES:                

  1. A player who first wins seven points shall win the game and the set provided he leads by a margin of two points. If the score reaches six points all the game shall be extended until this margin has been achieved. Numerical scoring shall be used throughout the tie-breaker game.

  2. The player whose turn it is to serve shall be the server for the first point. His opponent shall be the server for the second and third points and thereafter each player shall server alternatively for two consecutive points until the winner of the game and set has been decided.

  3. From the first point, each service shall be delivered alternatively from right and left courts, beginning from the right court.
Players shall change ends after every six points and at the conclusion of the tie-break game.

DOUBLES:

  1. In doubles the procedure for singles shall apply. The player whose turn it is to sever shall be the server for the first point. Thereafter each player shall serve in rotation for two points, in the same order as previously in that set, until the winners of the game and set have been decided.
  2. ROTATION OF SERVICE: The player (or pair in the case of doubles) who served first in the tie-breaker shall receive service in the first game of the following set.

MATCH (SUPER) TIE BREAK:

  1. When the score in a match is one set all, or two sets all in best of five sets matches, one tie-break game shall be played to decide the match. This tie-break game replaces the deciding final set.
  2. The player/team who first wins ten (10) points shall win this match tie-break and the match provided there is a margin of two points over the opponent(s).
    Note: When using the match tie-break to replace the final set:
    • the original order of service continues.
    • in doubles, the order of serving and receiving within the team may be altered, as in the beginning of each set.
  3. In the tie-break
odd points are served from the right (deuce) court, even points are served from the left (ad) court.

 

These 2016/17 By-Laws have been made pursuant to the Constitution of the Association. The use of the word ‘Association’ or 'LJT' on their own means ‘Lakes Junior Tennis’. 

Amendments and additions for the 2016/17 season are in italics. 

1. Procedure of meetings

The order of business at Committee meetings is as follows

a) To hear, judge and decide appeals, protests etc.

b) Reading and confirmation of minutes.

c) Consideration of business therefrom.

d) Consideration of matters deferred.

e) Reading and consideration of correspondence.

f) Treasurer’s report and accounts.

g) Reception and adoption of any other reports.

h) General business. 

* Note - At any LJT Annual General, Special Meeting, Supervisors Meeting, clubs must be represented by at least one person or the offending Club will incur a $25.00 fine for non-attendance.

2) Teams

Players must be played in Order of Merit throughout their Club.

    a) Teams in Divisions A-E consist of 4 girls or 4 boys playing in order of merit.
    b) Teams in Division F-G consist of any 4 players playing in order of merit, whether they be boys or girls.

          c) Five Players may be used in Minor Rounds & Finals. Each team that uses extra players must nominate their    players in Order of Merit on the back of the score sheet, before the start of the match. Player 1 must play in the 1st double, whilst players 4 and/or 5 must play in the 2nd double.

    d) In our lowest division each team is to provide 1 ball person each per set to assist the Umpire in speeding up play

3) Eligibility to play

a) Players maximum age in Divisions A-E must be 16 and under as at 31/12/2015.

b) Players maximum age in Division F must be 10 and under by the end of the finals series for that season.

c) Players maximum age in Division G must be 8 and under and a minimum age of 6 by the end of the finals series for that season.

d) The minimum age of players in A-E Divisions must be turning 8 years by the end of the finals series for that season and F-G Division must be turning 6 years by the end of the finals series for that season.

c) Players are permitted to play for one Club in this Association and play in the Mount Gambier and district Tennis Association Senior Competition for another club without the need for a clearance. See by-law 9 and by-law 14 on Finals.

4) Team nominations 

A certificate of currency must accompany each club’s team nominations, or nominations will not be accepted. Team nominations will not be accepted from any club with an outstanding fine.

5) Registration of players

 a) Any player not having played competitive tennis in this Association or any other Association during the previous season will be deemed to be a new player and may play with any Club they desire without the need for a clearance. Refer to by-law 10 if a clearance is required.

b) The Association Registration Secretary must receive from each Club, a list of their players and the details as set out in section (c), before the third minor round match. Failure to comply with this will incur a $25 fine per week thereafter.

c) Details must include player's name, address, dates of birth, phone numbers and email address.

d) Any new players must be registered before their fourth match.

e) Clubs playing any player, who does not meet registration requirements, will forfeit ALL sets for that team's match only.

 6) Supervision

 a) All teams MUST be supervised by an adult. 

b) A Supervisor is a person nominated by their Club to supervise a team.

c) A maximum of two persons is allowed between courts whilst a game is in progress.

d) A non-supervised team will incur a $10 fine.

e) The Umpire in charge of a match can ask any person to shift back from the court.

f) Supervisors are to discourage children from walking behind a court whilst a match is in progress.

g) Home Team to toss the coin and Visiting Team to call.

h) Players must have permission from both Supervisors before leaving the courts.

i) Clubs please make sure that your supervisors are aware of by-law 20 (Code of conduct) and by-law 22.

7) Score books

  a)

i) Christian names MUST be entered on Score Sheet (in the singles section only). 

ii) Any sets forfeited must include the word ‘forfeit’ on the score sheet, against that set.

iii) Each team that uses extra players must nominate their players in Order of Merit on the back of the score sheet, before the start of the match.

 b) Home Team must fill out Score Sheet on the LEFT side in both books whilst the Visiting Team goes on the right side. Please PRINT information clearly.

c) Both Score Sheets must reach the Results Box at the Olympic Park Clubrooms in Margaret St, no later than 7.30pm on the Saturday night of the match. It is the Winning Team’s responsibility to lodge these sheets.  All scores are to be entered and confirmed on the Online Competition Software no later than 10.00am on the Sunday morning following the match.

d) Numbers of Umpires from each Club officiating at Finals must be recorded in the box provided on the Score Sheet.

 8) Matches

Players must be played in Order of Merit within their Club, however where a club has a one (1) division gap within its current seasons grades eg. A-C, games can be forfeited in the higher grade rather than moving players up from the lower grade if no possibility of a fill-in can be achieved in the higher grade.

a) Set size

i) Division A will play a 6 game set with a tie-break at 5 all.

ii) Divisions B, C and D will play a 5 game set with a tie-break at 4 all.

iii) Division E will play a 5 game set. ‘Sudden Death’ played in all games up to 4 all, and at 4 all an advantage game will be played.

iv) Division F will play a 4 game set. ‘Sudden Death’ will be played in all games up to 3 all, and at 3 all an advantage game will be played.

b) Tennis balls

i) Each division A-E team must provide 2 new first grade Tennis Australia balls for each match.

ii) Clubs who do not provide 2 new balls for each match will incur a $10 fine per offending team.

iii) All matches in Division F will be played with green 75% compression balls.

iv) All matches in Division G will be played with orange 50% compression balls. And modified courts as defined by Tennis Australia.

 

c) The winner of a minor round match shall receive eight premiership points. If sets are equal, games will decide. If games are equal, 4 points will be awarded to each team. If a match is unfinished because of inclement weather, each team will receive 4 points. If matches are completely washed out each team will receive 4 points. If play is abandoned before a decision is reached, the completed sets shall count and each team will receive an additional 4 points. All teams shall receive 1 point for each set won. In the event of a bye, the team with the bye will be awarded the average points for that division for that round.

d) Singles should be played before Doubles, but if an agreement is reached between each teams supervisors, doubles may be played first.

e) Doubles

No.1 must play in the first double with either No's 2 or 3.

f) Order of Play

If a player is not ready to play and order of merit is changed then the opposing team may lodge a written letter of protest. The Committee will look at reasons submitted, why player/players were not present by 8.45am and will rule accordingly.

g) Foot Fault

Before a foot fault is called, a warning must be given, then a point taken if the player continues to foot fault. Although no warning is necessary, the Committee feels that with juniors one would be appreciated.

h) Serving

When serving under-arm, the ball must not be bounced before it is hit.

i) Let

A Let is to be played if a ball from another court interferes with play.

j) Minor round umpiring

It is desirable that parents do not umpire their own children. Division A are encouraged to umpire themselves, under adult supervision. Divisions B and C are encouraged to umpire others, under adult supervision. All other divisions must be umpired by an Adult on each court. By-Law 20 - Code of Conduct rulings to be used by Supervisors if intimidation by adults on players umpiring or intimidation of umpires by players or spectators.

k) Forfeited Matches

Players from both teams involved in a forfeited match are not allowed to play in any other team on that day. Score Sheets must be lodged when a match is forfeited. Only a club’s lowest division team is permitted to forfeit an entire match.

l) Minor round matches must be played on the scheduled date and at the scheduled venue unless authorized otherwise by the Committee. Alternatively, matches may be played during the prior week if both teams agree to play all or part of their match. If a suitable time is not available, the club requesting the change must forfeit sets as necessary. Any forfeiting of sets must still be consistent with all related by-laws.

m) Any player who has played midweek is not eligible to play for any other team in that week's draw.

 9) Clubs with 2 or more teams in the same division

If 3 matches are played by one player for one team, that player is not allowed to play for another team within the same division. 

10) Clearances

A player seeking a clearance must complete a Clearance Form and lodge it with the Registration and Clearance Secretary.

a)

i) A financial player seeking a clearance must complete a junior clearance form and lodged it with Clearance Secretary; however if the clearance form is signed by all parties, as it is just a formality it may be lodged via the silver box at Olympic Park. It is the requesting club's responsibility to confirm receipt of a junior clearance form.

ii) Non-financial players/members will not be granted a clearance.

iii) The Clearance Secretary will, within 48 hours of receiving any clearance application, advise both clubs listed on the form. 

iv) The Club then has 14 days to convince the player to withdraw the clearance. If this is not done within 14 days the clearance becomes automatic. If the clearance is to become effective in less than 14 days the player/club must obtain the signature of the Club Junior President or Junior Secretary of the club the player is leaving on the form.

b) No clearance is required from a new player entering this Association providing that they are a resident within the Associations boundaries. Players outside the Association boundaries must have a clearance - a facsimile transmission is acceptable, if they have played for a club in the previous season.

c) A player transferring from one club to another is not eligible to play until a clearance has been received and finalized by the Clearance Secretary.

d) A player registered and playing with a club in the current season, cannot apply for a clearance from that club after the fourth completed minor round, but upon receipt of a written request, where both clubs involved agree to the clearance, the LJT may sanction such a clearance.

 e) Any clearance will be invalid unless the players date of birth and a parent’s signature is present.

 11) Cancellation of minor round matches

Matches must be played except when cancelled by the LJT executive. Cancellation will be placed on ourtennis calendar at mgdta.org.au by 7.30am on the Saturday morning of the cancellation. An SMS will also be sent out to those Club Representatives who have provided their contact details on the Season Information Sheet at the beginning of the season. Such an announcement will be made in the event of extreme weather. All players must otherwise be ready to play at the scheduled time and wait until 9.30am when play can be abandoned.

a) Heat policy If the BOM forecasts on the morning of the match that the temperature will reach 36 degrees celsius by 12.00 pm, that day, then the LJT will cancel the round.

b) In the event that matches do not obtain a result (excluding a draw) and the majority of matches have a result in a division, the remainder of that grade will be awarded four premiership points each.

c) On the occasion of a bye for any team no member of that team who played in the previous match shall play in any lower team on the day of the bye.

d) Match Sheets must be lodged at all times except when matches are cancelled by the LJT executive.

 12) Tennis attire

a) Footwear

Players must wear Tennis Shoes with non marking soles. Shoes with either full black soles or black segments on the soles or black toe guards are NOT allowed at the Olympic Park Courts.

b) Hats

The LJT Committee strongly recommends that all Officials involved in Tennis encourage players to wear an appropriate hat.

13) Starting time

 a) Is 8.30am for all matches.

 b) If Team A cannot commence any set by 15 minutes after the scheduled start time, then team B who is ready to play, may claim the set not ready for play. If after a further 15 minutes no more sets are able to be played then team B with all sets ready to play may on written protest claim the match. Remember that the order of play was designed to give all players the chance to play at earlier times and use the new tennis balls. It is therefore in minor rounds used as a structured, but not necessary compulsory rotation system.

 14) Finals

 a) Format

i) Semi-Finals 1 v 4 and 2 v 3; the two winners play off in the Grand-Final.

ii) If 4 teams in a grade; Semi-Finals 2 v 3; the winner plays 1 in the Grand-Final.

iii) In the event of a drawn final, the team finishing higher at the end of the minor round will be the winner.

 b) Eligibility

i)

(1) Players must play in Order of Merit throughout their club; this by-law takes precedence over the by-laws detailed below.

(2) By-law 7aiii must also be adhered to.

ii) A Player playing in this Association only, must play 3 minor Saturday round matches to qualify for Finals.

iii) A Player playing regularly in the Mt. Gambier and District Associations Senior Competition must play more than 50% of the junior minor round matches in this Associations Competition to qualify for Junior Finals. 

 iv)

(1) More than 50% of the player’s matches in a season determines the players minimum grade eligibility for finals. Where by-law 14(b)(i)(1) is contradicted by (14)(b)(iv)(1) then an application from a club may be made to the LJT executive, who will make a ruling relating to this matter. Such an application must be made to the Secretary of the LJT, no later than five (5) days prior to the match in question.

(2) Where a player plays for a club that has 2 or more teams in the same division, that player must play 3 matches for the same team in that division to be eligible for finals in that team. NOTE - refer to By-Law 9.

c) Umpires

Semi-finals to be umpired by participating teams as in the minor rounds, however each team must provide one umpire for each court. Clubs that lose the semi-finals must provide two umpires each to umpire the grand final. Clubs will be fined $10 for each Umpire less than the required number. Umpires must use a pen and paper when scoring. Committee representatives will be allocated to each Finals venue to act as Referees.

d) Tennis Balls

When extra courts are allocated for Finals, 2 new balls per team are required.

e) Order of Play

For a team of 4 players is Singles 4,3,2,1 - Doubles 2,1 For a team of any 8 players is Singles 8,7,6,5,4,3,2,1 - Doubles 4,3,2,1

This order shall not be altered.

f) Starting time

8.30am (Saturday morning - all finals) and 6.00pm (Friday night - Division A&B Grand Finals)

g) Wet finals matches

i) In the event of a decision not being reached (excluding a drawn result) after beginning a finals match, that match will be completed using the same players and from the same score on the following Saturday. 

ii) If a finals match is abandoned before play has commenced, a rematch will be held on the following Saturday.

iii) If a finals match has to be played after the scheduled Provisional Finals bye or any other situation arises, the Committee will adjudicate where necessary.

h) Finals matches must be played on the scheduled venue, date, time and in order of play.

i) Divisions playing with modified equipment will not play finals and therefore their matches will conclude at the end of the scheduled minor round.

 15) Nets

The court shall be divided across the middle by a net suspended by a cord or metal cable. The height of the net shall be 3 feet at the centre, where it shall be held down tightly by a strap. A strap shall cover the net cord and be fastened to the court. Failure to adhere to this By-Law will incur a fine of $20 per week. This rule will be enforced as of round one. 

16) Club annual subscriptions

 A penalty of the loss of 2 points per team, per club will be incurred if not paid by November 30 2012. 

17) Tournaments 

Entry Forms must be lodged by 7.00pm on the Wednesday prior to the Event. Late entries cannot be guaranteed to be accepted. Tournament Fees are to be paid on the day of the Tournament, prior to the player playing. Times and Venues of Play will be posted on the window at Olympic Park by 5.00pm on the Thursday prior to the Tournament.

18) Disputes and protests

 a)

i) In the event of any dispute or protest between any players, club or clubs, these parties may appeal to the Committee.

ii) In the case of Clubs, each may have two representatives to present their case. In the case of an Individual Junior Player, the player and one Parent may present their case.

b)

i) All such appeals shall be in writing outlining the case and must be accompanied by a fee of $10 and be lodged with the Association Secretary not later than 48 hours after the conclusion of the match or the incident concerned. Should the appeal be deemed frivolous by the Committee the fee shall be forfeited.

ii) A Club being protested against will be notified of the grounds of the protest within 24 hours of the Association Secretary receipt of the protest .The Club will also be able to have two representatives attending the meeting to state their case.

iii) All appeals will be heard and finalized as soon as practicable and within 4 days after receipt of the appeal. The Association Secretary will advise all parties concerned the hearings meeting time and venue.

c) The Committee shall have the right to act upon any breaches of the By-Laws of the Association.

19) Tennis Australia Code of Conduct and Member Protection By-Law

All matches shall be played under the laws of the game as adopted by Mount Gambier and District Tennis Association. The Tennis Australia Code of Conduct and Member Protection By-Law shall apply to the Lakes Junior Tennis competition.

20) Code of Conduct

To be applied to all events controlled by the Association.

This Code shall be enforced by Committee Members, Team Supervisors or any Umpire. No Player or Spectator shall, during a match, and at all times, while within the precincts of the site of the approved tennis match, engage in conducts to the prejudice of the integrity of the game of tennis.

a) Leaving the Court

A Player may not leave the court area whilst playing a match, without the permission of the umpire, opposing captain, supervisor or referee. Violation of this rule shall be default of the match the player is participating in. All games or sets won will be retained.

b) Physical Abuse

Players or Spectators shall not at any time physically abuse any official, opponent, spectator or other person within the precincts of the match site. Violation of this rule shall be default. 

c) Verbal Abuse

Players or Spectators shall not at any time verbally abuse any official, opponent, spectator or any other person within the precincts of the match site. Violation of this rule in the first instance will be a warning and in the second instance will be default. 

d) Match offences

Violation of any of the following rules in any one match shall in the first instance be a code violation, second instance one point penalty and in the third instance be match default.

i) Unreasonable Delays - A Player shall not unreasonably delay a match for any reason.

ii) Audible or Visible Obscenity - Players shall not use Audible Obscenity or make Obscene gestures within the precincts of the match site.

iii) Abuse of Balls, Rackets or Equipment - Players shall not violently or with anger hit, kick or throw a Tennis Ball, Racket or other Equipment or in any way interfere with any Court Equipment.

e) Reports

An Umpire or Official must write a report in respect of every offence resulting in default. A copy shall be forwarded to the Association Secretary within 48 hours of the completion of the match.  The Association Secretary will forward a photocopy of the report to the offending players Club. The Umpire or Official must also show the defaulted match on the score sheets.

NOTE - Right of Appeal - There is no right of appeal against any penalty awarded under this By-Law.

f) Additional Penalties 

The Committee reserves the right to take further action upon receipt of the report. If further action is deemed necessary, parties involved will be required to attend an appropriate meeting convened by the Association Secretary.

21) Umpiring

All players should be aware of the following basic principles when playing a match without a Chair Umpire:

a) Each player is responsible for all calls on his/her side of the net, however it should be noted that a Court Supervisor or Referee is permitted to reverse an incorrect line call. This reversal may be made by the official located within or outside the court enclosure. On the first occasion where this occurs the point will be replayed (regardless of whether it was point winning shot or not) and for subsequent incorrect calls the player loses the point.

b) If in the opinion of the Court Supervisor or Referee an incorrect line call is a deliberately blatant action the offending player will automatically lose the point and may receive a code violation for Unsportsmanlike conduct.

c) All “out” or “fault” calls should be made promptly after the ball has bounced and loudly enough for the opponent to hear.

d) If in doubt, the player must give the benefit of the doubt to his/her opponent.

e) If a player incorrectly calls a ball “out” and then realises that the ball was good, the point should be replayed, unless it was a point winning shot or unless that player made an incorrect “out” call earlier in the match. In these circumstances, the player who called “out” loses the point.

f) A service “Let” may be called by either player/team.

g) Foot faults may only be called by an official standing on court or by a chair umpire. Players may be requested to correct their foot faulting problem by a Referee or Court Supervisor, who will require the player to make an effort during the match to rectify the problem. The receiver may not call a foot fault against the server.

h) The receiver must play to the reasonable pace of the server.

i) The server should call the score before each 1st serve, loudly enough for his/her opponent to hear.

j) If players cannot agree on the score, they should calmly discuss the points/games that are disputed. All points or games which the players agree on stand and only those in dispute should be replayed i.e. two players cannot agree on whether the score is 40-30 or 30-40 and disagree only on who won the first point in the game. The game shall continue from 30-30, since both players agree that they have won two points each. When the game score is in dispute the same principles applies i.e. two players cannot agree on 4-3 or 3-4, and disagree only on who won the second game. The match shall continue from 3-3, since both players agree that they won three games each. The player who received in the last game that was played will serve in the next game.

k) When a player has created an involuntary hindrance (ball falling out of pocket, hat falling off, etc), the first time a “let” should be called and any similar hindrance thereafter will be ruled deliberate.

l) Any hindrance caused by a player that is ruled deliberate by the relevant official will result in the loss of a point.

m) Where a ball interrupts play, either by rolling/bouncing onto the court, and/or creating a visible interruption behind the court a let should be played. Either player can call a let in these circumstances provided they do so in a timely manner. Where this is between a 1st and 2nd serve, a second serve only should be played.

n) In a situation where a ball is lying on the court at the commencement of the point it will be deemed to be part of the court during the rally. Movement of this ball during the rally does not constitute hindrance.

o) Players are entitled to request the opponent to remove the ball from the court prior to the commencement of the point.

p) Players should only leave the court for a toilet break or any other reason with the permission of Referee/ Court Supervisor.

q) If at the completion of a match, the players involved realise that the scoring format used is incorrect, the match result shall stand provided all players have left the court enclosure. If the mistake is realised before the players have left the enclosure, the correct scoring format should be used to finalise the match. If this is not possible (i.e. the match has progressed beyond the point where the correct scoring format can be implemented), then the score based on the incorrect format stands.

(Refer to correcting errors in the Rules of Tennis)

r) Where a code violation second offence / Point Penalty is determined by the Referee or Court Supervisor this may be applied at anytime during the specific game where the offence occurs. If the point penalty cannot be issued during the specific game a code violation second offence will still be issued. It should be noted that any code violation second offence between games is deemed to be part of the following game.

s) If a player is unhappy with his/her opponent’s actions or decisions, he/she should call the Referee (or assistant) immediately. This may include any disputes regarding Lets, Foul Shots or Not Up situations where players cannot reach agreement.

Players who do not fairly follow these procedures could be subject to the Hindrance Rule and the Unsportsmanlike Conduct provision of the Code of Conduct. Any questions on these procedures should be referred to the Referee.

In a situation where central and line umpires are available, it is suggested that umpires stand as illustrated below.

 a) One central umpire    

   

b) One central umpire and one line umpire

 

c) One central umpire and two line umpires 

 

22) Etiquette

a) When ball persons are not available, all balls on your side of the net are your responsibility, to pick up and, where appropriate, return directly to the server.

b) The receiver should not return the first service if it is an obvious fault - let it go by or ground it.

c) Do not enlist the aid of spectators, including parents, coaches in making line calls, or attempting to determine the score or other on-court matters.

d) To avoid controversy over the score, the server should announce the game score before starting a game and the point score prior to serving for each point.

e) Wait until a point is over before walking behind a court where a match is in progress.

f) To retrieve a ball from another court or to return a ball to another court, wait until the players have completed a point.

g) Don’t stall, sulk and complain.

h) Screaming regularly and loudly, whether in relation to winning and/or losing a point is likely to cause interference to play on nearby courts and may be considered unsportsmanlike conduct.

i) Overt celebration directed at an opponent may be considered intimidation, and therefore unsportsmanlike conduct.

j) In doubles when returning service, the partner of the receiver should generally call the service line for him/her. The receiver should generally call the centre and side service lines. The call needs to be loud enough to stop their opponents/partner playing.

Attachments:
Download this file (LJT By-laws 2016-17 .pdf)LJT By-laws 2016-17 .pdf[ ]550 kB

Major Sponsors

Junior Upcoming Events

No events

Senior Upcoming Events

No events

Contact Us

Name 
Email 
Subject 
Message 
Please enter the following edwjtcbg
 Help us prevent SPAM!
    
Go to top